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How to Create an App Password for Email Integration
How to Create an App Password for Email Integration

"Hey, email system—it's ok, they're with me."

Ken Lane avatar
Written by Ken Lane
Updated over a week ago

Great news—you can now integrate your email address with your dealer system. An entire world of functionality is about to open up to you!

However, for this to occur, your dealer system will need to be able to communicate with your email account.

For some of you, this will be a snap.

For others—especially those with two-factor authentication engaged—you will need to tell your email system, “don’t worry—they’re with me.”

The method of doing this will require generating an “app password.”

What is an app password?

An app password, also known as an “application-specific password,” is a long series of randomized characters generated by your email system that grants specific third-party applications (like your dealer system) the ability to integrate and communicate with your email account.

This password is essentially your dealer system's one-of-a-kind knock on the door of your email provider that allows your dealer system integration to remain intact and secure.

Though not difficult to setup, the process of generating app passwords varies depending on your particular email system. To simplify the process, we’ve gathered up the instructions for doing so from a few of the leading email providers.

How to Create App Passwords for Google-based (Gmail) Email Accounts

  1. Access to your Google Account

  2. Select “Security

  3. Under "Signing in to Google," select “App Passwords.”

  4. You may need to sign in. If you don’t have this option, it might be because:

  • 2-Step Verification is not set up for your account.

  • 2-Step Verification is only set up for security keys.

  • Your account is through work, school, or another organization.

  • You turned on Advanced Protection.

5. At the bottom, choose “Select app” and choose the app you are using, choose “Select device” and choose the device you’re using, and then “Generate.”

6. Follow the instructions to enter the App Password. The App Password is the 16-character code in the yellow bar on your device.

7. Select “Done.”

How to Create App Passwords for Apple-based Email Accounts

  1. In the “Sign-In and Security” section, select “App-Specific Passwords

  2. Select “Generate an app-specific password” or select the add button (+) sign icon, then follow the steps on your screen

  3. Enter or paste the app-specific password into the password field of the app

For additional help, you’re invited to consult Apple’s official instructions for creating and managing app passwords.

How to Create App Passwords for Yahoo! Email Accounts

  1. Sign in to your Yahoo Account Security page

  2. Click “Generate app password” or “Generate and manage app passwords

  3. Enter your app's name in the text field (maybe “DTS System”)

  4. Click “Generate password

  5. Follow the instructions below the app password

  6. Click “Done

How to Create App Passwords for Zoho Email Accounts

  1. Log in to Zoho Accounts

  2. From the left menu, navigate to “Security” and select “App passwords

  3. Select the “Generate New Password” button

  4. You will be asked to give a name the name of your application for future reference. Enter the name (perhaps “DTS System”) and select “Generate.”

  5. Your password will be generated and it can be used to log in from one application.

How to Create App Passwords for AOL Email Accounts

  1. Select Generate app password or Generate and manage app passwords.

  2. Enter the app's name in the text field (perhaps “DTS System”)

  3. Select Generate password

  4. Follow the instructions below the password

- Be sure to enter the password into your app without any spaces.

6. Select “Done

How to Create App Passwords for Outlook/Hotmail/Microsoft-Based Email Accounts

  1. Go to the “Security basics” page and sign in to your Microsoft account

  2. Select “More security options”

  3. Under “App passwords,” select “Create a new app password

  4. A new app password will be generated and appear on your screen

  5. Enter this app password where you would enter your normal Microsoft account password in the application

We’re here to help.

While this is a fairly straightforward process, we understand that confusion can occur or maybe we didn’t list instructions for your particular email provider. If you’re a dealer client, reach out to us at support@mlsinc.com for assistance.

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